Section 1: Any person interested in the history of Trimble County Kentucky who has paid the current membership fee shall become an active member.
Section 2: Lifetime membership shall be a contributing sum according to the current established membership fee and be paid in one lump sum.
Section 3: Student membership shall be free, to those students who are interested in Trimble County History, through high school graduation. (Student must be enrolled in and attending high school.)
Section 4: Dues are payable on the first day of April each year with a grace period to June 1, respectively.
Section 1: Regular Meetings of the Society shall be held the third Saturday of the month unless advised otherwise. Meetings are held April through December.
Section 2: Special Meetings may be called by the President or by a majorit of the Board Members.
Section 3: The Board of Directors shall meet quarterly for thirty (30) minutes as requested by the President immediately prior to the monthly meeting.
Section 4: Five (5) Active Members with dues paid up to date and have attended six (6) meetings of the nine (9) previous regular meetings shall constitute a quorum and can vote on issues.
Duties of Officers / Board of Directors
Section 1: Any person nominated for Officer must have been an active member for two years prior to the nomination date.
Section 2: The President shall preside at all meetings; Report annually on the activities of the Society; Appoint committees as provided for and as needed and must appoint an Audit Committee. The President is to vote on a motion in case of a tie vote.
Section 3: The Vice President shall assume the duties of the President in the event of absence, incapacity, or resignation of the President until a new President is provided for by election.
Section 4: The Secretary shall keep the Minutes of the Society and of the Board of Directors, maintain a list of members, notify members of coming meetings, and render an annual report.
Section 5: The Treasurer shall be responsible for the safe keeping of Society Funds and for maintaining adequate financial records, maintaining filing fees, and sales tax. The Treasurer will collect annual dues and shall render an Annual report.
Section 6: The Board of Directors shall have the power to conduct the business of the Society, pursuant to the Articles of Incorporation and the Constitution and the Byaws. The Board of Directors will elect its own Chairman and may render an Annual Report each year. Four members of the Board shall constitute a quorum.
Section 1: Personal Project is any project that has not been approved by the Board of Directors and the Membership. The Society is not responsible for any expenses incurred for Personal Projects.
Section 2: As of June 2008, complimentary copies of publication(s) shall not be given to anyone who works on any Society publication(s) or project(s).
Section 3: Any person who donates their research or publication to the Society shall sign a waiver relinquishing copyright ownership of the materials to the Society. The Society may, in turn, publish or otherwise disseminate said materials at its expense but shall receive all profits from publication/dissemination to be used solely for the purposes of the Society.